Keep What Works. Remove What Doesn’t.
Look at what your tools do, what they cost, and where they create work. The goal is less friction, not a smaller app count.
← Back to Tech & AICount the friction, not just the tools.
Several useful applications can work well together. A handful can still leave people retyping information, searching multiple places, or working around unclear ownership. Review value before deciding what to remove.
- Purpose, people, and use
- What job does each tool do? Who depends on it, who administers it, and is it used? Check overlapping features before assuming duplication is waste.
- Information and handoffs
- Where does important information live? Who copies, downloads, uploads, or reconciles it? Decide which record is authoritative.
- Dependencies and true cost
- What breaks if a tool disappears? Include subscriptions, training, support, access, integrations, switching effort, and records that must be kept.
Keep what works. Remove what doesn’t. Connect what should work together.
Start with one team or workflow and an agreed set of tools. Bring the tool list, renewal costs, who uses them, and examples of repeated friction.
Map what is there
Record purpose, owner, actual use, information, cost, and important dependencies.
Find the avoidable work
Identify overlap, unused capacity, double entry, confusing records, and features you already pay for.
Make the decisions
Take away keep, remove, consolidate, connect, or reconsider recommendations with the reasons and uncertainties.
Plan a safe transition
Before retiring anything, name the owner, preserve needed records, check dependencies, and test the replacement path.
This is an agreed review, not a self-service inventory tool or a commitment to replace your software.
A subscription saving can create an operating cost.
The free AI Hygiene Check helps you examine the access and authority of connected AI tools as part of the inventory.
Use the AI Hygiene CheckWhich tools create work for your team?
Bring one workflow and the tools involved. We can look at what to keep, simplify, or connect.
A 20-minute conversation by phone or video. Any paid work has a separately agreed scope and price.